Start out with roll call.

Do we have Deb Evans on the phone?

Yeah.

Brent will join us if we need him to vote. But he's not able to make it tonight. Right?

Yep.

Here.

Daniel?

Here.

Spencer?

Here.

Okay, do we have tonight's startups agenda?

I know the last couple of weeks have been— our last couple months have been trying to get our minutes in order.

Looks like—

Daniel, thank you for being able to pull those up. Daniel stated earlier, the minutes are online. So if you have your cell phones or whatever you want to follow along, you're more than welcome to do that. We've got them in front of us so that everybody has an opportunity to read them. Okay, can we get the minutes approved? First and second. First, I'll second that motion. Motion?

Yes.

Gotta do it right.

Make a motion to approve minutes.

Okay, try it.

I move to approve last month's minutes.

Right? Daniel?

I'll second that motion. Just make sure at the end of the meeting, Larry, that— because as of right now, you're chair, you'll need to sign that. Because we've approved them, you'll need to sign that copy, and I'll put that online.

Okay.

Never done that before. Thank you for the heads up on that. Okay, so the, uh, we'll move on. We will talk about the discussion for consideration for appointment. We'll be talking about the chairperson, the vice chair, the finance secretary, and the compliance officer. We, as far as I know, we have not had a compliance officer.

Now, the compliance officer was just something Brent brought up to talk about.

Okay.

Not nothing we could vote on because even if we wanted to do it, we had to present it 2 weeks in advance before we can even vote on it.

Let's talk. What is the compliance?

So I think that what he was talking about here is everything that we're currently going through and what the, you know, like I said, the old boards used to do it up into 2015. They— everything that the state regulations and everything else about a board, that's a compliance officer. Also about running the meetings, contract votes, contract, you know, bringing in contractors, looking at pricing and things like that. So just all the state and legal. Of course not.

So will the contractor— will this officer do all the reports?

I—

yeah, I, I don't know. Like I said, since I've been here, this is the first time I, I've seen it. Uh, I think Brent was talking about it's a good idea to have one, you know, just so we're in compliance with all the state government rules and regulations.

Okay.

Because, uh, right now we haven't had anyone that was actually connecting with Duchesne County and everything else, then bring that in.

I know we're behind on our reports to the state.

Correct.

So, does this person do that? We need to find out who's going to do this.

Well, we— yeah, that was one of the things that we need to find out, uh, who that is going to fall under, uh, currently, uh, before different Part of the clerk's responsibility for all of the compliances, the reporting, the water usage, risk assessment, and everything else. That was always the clerk's responsibility. So, if it wants to be split up amongst board members, you know, that could be discussed and talked about.

I think, and when talking to Brent, when Brent brought it up to me to put on the agenda, kind of what Larry was talking— what you were talking about, Larry. The idea of a compliance officer would be to be that person who is our subject matter expert on those compliance things as far as tax laws are concerned or any code violations that we might be dealing with. So I think for us to have an effective discussion on it, we would need to have Brent here to flesh out what his idea was for that role. When he and I talked, I think he had planned to be here, but like you said, his mother's not doing well. So I think that might be something we hold off on talking about in depth because it's not in the bylaws yet as it is. So no, not a big stressor.

Right.

Okay.

So we can definitely hold off on that one. Okay. So do we want to continue continue with the votes, as far as chair, vice chair, and finance secretary. And again, currently Brent is finance. I think most of you guys know his background. He has a CPA with BYU in the state of Utah, from financial background and everything else. So, he— Brent, He currently fills some of the obligations that the state was asking us, or the county was asking us to have someone on the board who was, is a CPA, or, you know, I think Brent's retiring, you know, semi-retired, like probably most of us. So that is his background. And again, without him being here, you know, we can always Put it to a vote using his name, or if a new board member would like to step into that position, we can address that at that time.

Okay.

And Deb, are you hearing everything?

Yes, I am.

Okay. So with that, we can talk about the chairperson. So, currently, this position—

This is my pen.

So, this position is currently held by myself. It runs through next year, 2027, October, unless that has changed. That was the plan. So, what the county commissioners have suggested that we do is we bring in a 3/4 system. So, now with us having 7 board members, instead of the 5 that they recommended, every other year, we're voting the chair the vice chair into, you know, either the board can vote for them or not. But as of this year, since we have been part of the— and when I say we, I'm talking about Brent Crouch, Ray, and myself— we have been here anywhere from 6 years to 3 years. So at the end of this voting year, 2027, The 3 of us will step down, the 4 board members will move into that position, and then they'll vote in 2027 for 3 new open board positions.

There will be an election.

Hang on, hang on.

Before—

can you announce your name so we're recording?

This is Misty Roberts. My understanding is that the 4 board members that were reappointed are up for election.

Correct.

That is correct.

That's for the yeah, that's for the position. Correct, correct.

Yeah.

So, but like like I said, they they want to do a three four.

Okay.

So that way, not every two to three years, the whole board is being replaced. So they want to keep that you know consistency going. Somebody on the board who's up to date with all the contracts. Sorry, I got my back towards you.

So, and just to. clarify what Larry's saying. Those members who were appointed last week, so myself, Spencer, and Hal, are all— we've been appointed until 2029. That's when we'll come up for election, uh, per our appointment letters that were sent to us by Melissa Hughes from the county.

Okay, uh, and, uh, I'm not sure, I think Deb is part of that group also.

I believe so, yes.

Because she's the newest member.

That's correct.

Okay, so that, that's the way the vote is going to go. All right, but, uh, tonight we are voting on, uh, if a new member wants to put his name or her name into the hat for, uh, chairperson, then we'll bring it to a vote, uh, for the board members, uh, to vote on the chairperson. We've never had a vice chair. And when I say never, we've never had one since we've been in office, right? I don't know what they had back in, you know, 2015 and beyond that. But there has not been a vice chairperson. So if someone wants to step up and volunteer for that position, the entire board will vote on that position also.

So positions are nominated, not volunteered?

Okay, you have to have a nomination.

Do you mind, Larry, if I read from our bylaws the description of each position, just so that everyone here can hear what our bylaws say? So this is regarding the chairperson. This is Section 3A. The district shall elect from the Board of Trustees a chairperson and a vice chairperson. The chairperson shall have general powers to carry out the policies and objectives of the district established by the resolution creating the district, by the laws of the state of Utah, and by these bylaws and by the Board of Trustees. The chairperson shall call and preside at all meetings of the Board of Trustees and shall be an ex officio member of all committees. On that point, there has been some confusion as to whether or not the chairperson has the power to vote. I have checked with the county county, because they're ex officio, they can vote just like any other member of the board. So, he doesn't have to break the tie. He or she can vote if they want. The chairperson of the board shall make an annual report to the members of the board. The chairperson of the board shall prepare the order of business for all meetings with due regard to expediting the business for all meetings and including therein any matters which may be ordered by the Board of Trustees of the district. The chairperson shall also have other— such other and further duties as may from time to time be established by the Board of Trustees of the district. Okay, back to you, Larry.

Okay, no, that's great information. So with that being said, I I can't speak for Brent. He's not here. But is there anyone on the current board that would want to be nominated or appointed to the chair?

Does anyone have any nominations?

be chairman of the board. I think his experience in other areas would lend well to that. The fact that he would be serving for a 4-year term instead of just until 2027, I think, also bodes well for his experience and longevity that he could be with the board.

I'll second that. Now we've got to vote.

All right.

Unless there's other nominations.

Especially any others. Okay. Put it to a vote for Spencer to be chairperson moving forward.

I—

Daniel, I vote aye.

State your name.

Giles.

State your name. Larry Martin.

Aye.

So with that, moving forward, Spencer, you are duly appointed chairperson.

Person.

Okay. Vice chair, anyone for nominee?

I nominate Al Giles.

I second that.

Okay.

I vote for—

go ahead, Daniel.

Oh, sorry, go ahead.

I vote aye.

Great.

Larry Martin says aye. Unanimous.

Okay. Deb says aye.

We heard.

Thanks, Deb.

So finance.

I would suggest Brent. Crouch would like to stay in that position. Unless there's someone else with a, with a background that we do not know about, I would suggest Brent Crouch stay in that finance position.

That's up to you guys.

But you guys can throw it out there. I'm just, I'm just throwing the name out there.

Is the public Have a say in this at all?

So according to the bylaws, the—

it's just up to the board, correct?

According to the bylaws.

Any nominees?

I can definitely nominate Grant Crouch, but he's not here, so I nominate Daniel.

Okay, was Deb saying something?

Deb, go ahead.

I was going to nominate Daniel also.

I'll say you can.

I can second Daniel.

Okay, I'll second Daniel.

Jason Daniel's been seconded.

Okay, perfect.

Spencer, you got the nominee?

You've got a second?

Say it again.

Did you have a second for Brandon nominated him? Did you have a second?

Doesn't sound like it. Okay, uh, Ray, I for Ray, and Larry, uh, is an I also. Okay, so we're good to go.

What was that?

I think you said Deb says I.

Okay.

Well, I thought she fired me off.

It was kind of whispered.

You're good.

I didn't call on you because you nominated yourself. I figured that would definitely be an aye.

Okay. Oh, okay.

Generally, a vote is called and everybody says aye together, or you go around and say each person says aye.

All right.

That will hold off on the compliance officer. That'll be something that we'll talk about probably at next meeting. We'll get it on the agenda.

Okay. Okay.

Spencer should take over as chair now, should he not?

Well, that's what I was just getting ready to do.

Okay.

So with that being said, Spencer, it's your meeting, your floor.

Lovely.

All right, move right into operational updates. Dax, anything from you? Anything you want to teach us?

Uh, no, I don't have a signed contract, so as of right now I'm actually not the operator.

That's the— that's on the agenda, right?

Yes.

And it's consideration, so we can vote too.

Okay.

Well, that's the next—

Do you have, do you have the contract with you?

I left it here.

Oh, did you end up with that?

Uh, I thought we had a copy of it here. Dax, did you send that to?

It's in an email. I can send it. I just don't know everybody's email address, but I can send it out to everybody right now.

Yeah, I've got all of the. I don't know if someone picked that up. Yeah, I've got all of the residents.

You guys don't really do the oath of office.

I was actually going to bring that up to Spencer for just a second.

Maybe should we do that?

Now we have—

while you're sending that email, we'll do the office.

Now we've got the offices established.

Now that we're in a real meeting here.

Let's see, right there.

Anybody want to volunteer to repeat it for us? Stand and raise your right arm.

I do solemnly swear.

I do solemnly swear.

That I will support.

That I will support.

Obey and defend the Constitution.

Obey and defend the Constitution.

Of the United States and the Constitution of the State.

Of the United States and of the Constitution of the State.

And that I will discharge.

And that I will discharge.

The duties of my office with fidelity.

The duties of my office. With fidelity.

Can he kind of just highlight to us what it is? Yeah.

It's esaias91@gmail.com. Unfortunately, Daniel Bowen's a lot more common than Spencer Trimbo.

I am lucky there.

So you can still send it.

It's hgiles@duchesne.utah.gov.

So for callouts, do they call you Directly, or does it go to the phone and then—

It depends.

So the last time it happened, it happened at like 11 AM, and, uh, Grant Crouch is the one who called me. And then he goes, nobody would answer the phone at the time.

I was there for a while.

No, no.

I mean, obviously, like, I'm not going to schedule stuff to do, right? You know, if I do, it'll be on my own terms.

Yeah, no, I just wondered how the— how it's being run logistically right now, right? Don't have them very often then?

Nope, nope. Most of the stuff where we can schedule it and get it out of the way. Okay, somebody's house is flooding.

As an independent contractor, Dax, do you— and maybe you guys can answer this— do you carry insurance?

I carry my own general liability policy.

Do we have a copy of that certificate?

We did originally.

Okay.

And was that for last year?

Uh, I just sent it to Wendy when I started.

Okay.

When did you start up with the, with the Was it the beginning of this year?

September.

Oh, so September of last year.

Okay.

So we'll— I'm guessing that policy is good through September of this year.

It's for my business policy.

So it's okay.

Just a general liabilities policy.

I'm just talking about the terms of the insurance because they're typically renewed annually.

Oh, I know that.

Yeah.

Maybe we just have you send us—

Yeah, just send it. If you could just email us the most recent one, that'd be great. And also, you, you went and got certified through the state with the whole water treatment, because I know there's certain certifications you have to get, right?

So, I'm a small systems operator, and I'm also a cross-control administrator.

And, do you have— sorry, because I'm new, I'm asking all these questions. Did you send a copy of that certification to Wendy?

No.

That'd be awesome. If you could just include that with the certificate of insurance, that'd be great.

Do we—

I mean, this isn't— I guess this isn't really contract. Do we need to look to having an emergency number for if there are emergency callouts?

Yeah, I don't know.

I think—

do we need to think about getting an emergency number for Hanna Water? Because probably need to think about it. Yeah, just that way it's not— we're not playing phone tag if something's happened.

Because the cell phone was answered during business hours typically is how that was used. Is that right?

Any, any time throughout the course of the day. So if there's an emergency, you know, in the yard community, that's the number that they call. And emergencies can happen at any time.

Right.

So maybe that's—

Normally it went to the company cell phone, and then it went to the operator. So for the first year and a half, it's gone to Brent Bingham. After, after the call into the company phone, then they go to Brent Bingham. Then I think I was like third on the list.

Gotcha.

Okay.

Yeah, it's definitely a great system to have an emergency contact.

Anyone have any issues with the contract or concerns?

No.

This is just—

I don't have any problems with the terms of the contract. My question, because part of my job as a board member now is to be accountable for— will be partially be accountable for the work that you're doing.

Yep.

Have you been working with any kind of key indicators or like reporting that you would use? Like, is there reports that you would be turning in? So if someone said, hey Daniel, I haven't seen Dax doing XYZ, because I mean, who knows, people watch in our small community. And I had like, if there was a report that you were turning into us that I could say, no, actually Dax turned this in at last month's meeting, I posted it online so you can see what he's been doing. Have you had anything like that?

I absolutely have weekly checklists and I can put you on the email.

That'd be awesome. Yeah, I would love to be a part of that just because my— I want to make sure that we cover you and help make your life easier, make your So, if you could get me on that email, that'd be great.

Yep, can do. I do have a couple concerns I want to bring up before I sign that contract.

Sure.

So, we all agree that a board is put together so that we all have different opinions, right? So, we don't suffer from groupthink, one person making all decisions.

I—

my concern right now, as a contractor for Hannah Water is that I'm going to do something that somebody's not okay with or somebody's not happy with, and I don't want them going door to door getting people on their side to come and hang me. So I have kids in this community. I would like to keep it so I can have relationships with the parents and keep everything status quo with that.

Okay.

That's my concern.

My second concern is, when I come to the board for leadership, I don't want to have a situation where I come to the board and say, hey, you know what, I talked to Hal and he said do this, and then Hal immediately calls Daniel and says, yeah, I don't want Dax doing that. So, I want everything to be very transparent. when it comes to dealing with the board. So if you guys are okay living up to that, then I'd be okay staying where I'm at, really.

Do you mind if I chime in, Spencer? I think to your concern, um, I'm gonna, I'm gonna reference the removal section of our bylaws. I think the spirit of this section applies to your concern. It says any officer of the district may be removed from office by majority vote of the board whenever it's judgment of the best interest for the district will be served hereby, but it cannot be done without just cause or without giving the officer reasonable opportunity to justify the questioned action. I think that, in my opinion, and I'm not speaking for everyone, but if Hal were to tell you to do something and Hal had a good reason for it, under the spirit of that part of our bylaws, I don't think there's any— I don't have any reason to have an issue with you. If, if you, if you can tell me that Hal told you to do, or if Larry called you and said to do Now, if I were to call Larry and Larry's like, I have no idea what he's talking about, then we might have a concern. But I mean, if I can check it out with— just like you said, be transparent with each other, I don't have any issues.

Anything major will have to be a board decision, right? But you do. But if it's an emergency, you should contact— use the chain of command, and that's the call. That's why he's the chairman. He needs to make the call. And I'll back him up 100%, and that's the way we should do it. But the board will make any decisions that are major, you know.

And if someone has an issue with— if you call me and I make a call, it's not an issue with you, it's an issue with me that the board member has, right? And that's the way it should be treated. You're just following orders.

So, right, my concern is I just don't want to have call, you know, one of you guys and then have, have the, that person that called turn around and say something else. If you have an issue, if I'm doing something wrong, tell me.

Yeah.

Okay. I think those are fair.

As well as both ways, you need more out of us, or you don't have things you need, or bring that to us as well. So yeah, we'll handle it like adults.

And that, and I don't know, we never, we kind of had I have a rough idea, you know, it's like we said before, you know, if it's like a $500 part, just go ahead and get it if we need it. But anything over that needs to be brought. But I mean, obviously, you know, I'll call somebody when I'm ordering an $1,100 piston valve or something like that.

Yeah, Bonnie.

Bonnie Roberts. Do you have a purchasing policy?

mention that.

So, um, not that I've seen.

Not that I know of, right?

We do have one of the boxes here.

It's in one of the boxes? There's a person there?

Okay.

So all that stuff we'll want to review, review and make sure that it's where we want to be.

Oh, it's in one of the big boxes you're saying?

Gotcha.

So we don't have a file system, right?

Okay.

So yeah, I I would say what you said, Spencer, until further notice, just keep operating in that way.

Business as usual. And a lot of the things will just stay the same once we get our eyes on them. But we're not gonna screw anything up before we know about it.

That checklist that you do, Dax, is that— is it similar to the one that Brent Bingham used to use?

Yeah, it's one of the ones that he put together. I modified it. And then I've also done a whole bunch of procedural things.

Nice.

So, we have— when we're shutting down big parts of our system, we have a bunch of procedural things that I think, you know, all the board members should be aware of if I'm gone or on vacation or something.

So, I'm going to make sure that we go on a tour.

Yeah, that's probably a good idea too.

That'd be great.

Okay.

Are your concerns addressed?

Yeah.

Well, do we have a motion to accept the contract?

Hal Giles, I'll make a motion that we accept this operation and maintenance agreement.

I'll second that motion.

Perfect.

We have a motion and a second. All in favor?

Aye.

Okay, where's that hard copy?

Larry, did we find the power cords for that? Is that the printer we're supposed to use, or— No, that's, that's the parts printer.

Oh, okay, gotcha. I still don't have the power.

Okay. Do you need the printer?

No, I just was going to scan a copy of that so we had copies for our records so he could keep the original copy. I'll just take pictures of it before you leave, Dax.

Your laptop has a scanner.

Yeah, that's what I was going to do, just make— take a PDF of it.

Awesome.

Okay, now that we have an operator, any updates? Perfect. Yeah, we should at some point sooner rather than later with us and anyone schedule some sort of yep a tour training session.

They did shut our power off for Tabby Mountain to this this morning. Generator kicked on and worked like it was supposed to.

Perfect.

So I need to go out there and do a fuel check.

One thing I need to remind us new board members, we need to rely a little bit on the older board members too. Because, the knowledge they have, you can't replace. On some of this stuff that Dax is talking about, emergency stuff. Hopefully, we can all work together.

Is that a good idea?

Next item, discussion and consideration on meeting date change. I had this put on the agenda because we typically meet the same night as the town. We share an operator with the town, so I don't think that's wise. I would either go move it one day to Wednesday night— there's several water districts that meet on Thursday nights— whatever works best for, for everyone, but I think we should be separate days.

Second.

Would it be feasible to do just a different time? Instead of meeting at 6, meet an hour later so Dax could do both in one night? I'm just throwing that out there as an option.

Uh, it doesn't matter. I mean, really, I don't need to be here for the entire meeting. I mean, the way we've been doing it is I'll go over there for 30 minutes and then show up here.

Okay.

Town members, are there many on our water system? They may not live on it because they live in town, but that have interest in the town meeting and the water meeting, or are they basically different groups?

Different groups.

Okay, maybe it's not something we need to worry about then if it doesn't affect you negatively, Dad.

It affects me positively because then I don't have to—

One night.

Screw off for 2 nights. Yeah.

Okay.

Okay.

We'll move on then.

Can I just check in real quick?

Sure.

As far as the— this is Missy Roberts. As far as the purchasing policy, when you said that it is on the computer, she said not 100% of the documents are on the computer, but most are.

So you're probably better Sounds like we're going to have to dig through both from what Larry has let us know as far as where everything is at.

So, and I missed what was decided on the timing for the meeting.

We will keep it the same.

Okay, so we're just going to meet at 6 on this Yep.

Okay, next item, discussion considerations for improvements of district. Number 1, hiring services, is Dave Sanderson.

Is it you, Larry, that The state sent Dave's name to me.

Okay.

So I don't— his background is, uh, he goes around, he helps small water systems, electrical systems, sewer systems stay compliant with all the reporting. So, uh, like the compliancy officer, he, he works, uh, with the clerk to make sure that everybody stays compliant. compliant, get their reporting in and everything else according to the state. He's the expert here in Utah. I reached out to him and he said he would be more than willing to get us back up and compliant, probably within— take him about a month, month and a half depending on what he finds going through the records and the state records.

Right.

He also said that for a month of his services, it'd be around $2,000, and you do not have to extend, you know, 2, 3 months or whatever.

So is this the same Dave Sanderson that was appointed to Herriman's, like, city manager position, and he left because he got bored because he fixed everything? That's what the news article said. Like, oh, I don't know, he got— like, they appointed him because they were so screwed up and then He got in and fixed everything.

Well, that's what I said. If he can fix it within a month, he's done, he's out. Okay, so it's not, it's not something that you're going to have to worry about, a long-term contract and how do we kick this guy out of the payroll. So, he's more than willing to put in the amount of time he needs and move on.

Because I haven't accessed our finances in the 15 minutes I've been finance secretary. Do we know if— is that a question better for Brent, if that's something we could act on if we decide to do that? Are we in a position that we could make that happen, Larry?

Well, you know, Brent would definitely be able to help chime in on it. But as far as the compliances with the state and the county, I think it's something that we definitely need to do. And, you know, so when you guys are starting on, you're, you're not starting behind the 8-ball.

Right.

You know, I mean, uh, the biggest thing that we have to do is we need to get into compliance, right? And, uh, we're paying penalties. They're holding on money for us right now down at the county and everything else. Uh, so, you know, like we heard at the, uh, meeting the other day down at the county, you know, we, we have to start getting back into compliance.

Where is this guy from?

Again, I think he's out of. Not here. I think I just said he's down in the valley.

What does he want? He's going to take our records of the district and everything.

No, most of it you can get on transparencyutah.com. I think he can see exactly what. We're missing, right? So if everyone in this room can get on transparency.utah.gov, I guess, and you can look that up and you can see what reports have been filed, how many times we've been late. And that's what he'll do. And then he has all the reporting. Matter of fact, he sent me the first one, said, I'll help you out right now, get this filled out, get it down to to the county, get it turned in. And that will get you started in the right direction.

So Brent's the one that would know if we have the funds to do that, to do that.

I can follow— I can follow up with Brent after the meeting.

Or do we need to make— we need to vote tonight.

Do you want me to call him right now?

Yeah.

Can't we get him on the phone?

His mom's in the Babe hurried and hung up on me just a minute ago. He said that it's not—

Daniel, I don't know exactly, but I know that Hannah Water has an interest-bearing account that my wife has to transfer money from every month.

That's how they pay the bills.

Okay.

And so I know in the last meeting they stated they were out of money because they have to transfer any money from that To the— okay. I have no idea what's in there or anything like that.

But I would think $2,000 should be there.

Yeah, well, the other day I went down, I sent May's water checks in for deposit. And I asked them what we were— where we're at on there. I think just in that account, we're around $36,000. But I started paying bills out of that. So, we should have plenty of money to get us through the next 30 days.

I'll say, if it's anything like my bills, I don't have any money left at the end of it. So, but okay.

Well.

Al Giles. I'll make a motion that we hire, what was his name?

Dave Sanders.

Dave Sanders. I think we need the help. Let's get started in the right direction and go with it.

Do you want to second that? I second it, Larry Martin.

Okay, it's been moved and seconded that we hire Dave Sanderson to help us get compliant. All in favor?

Aye.

Aye. Aye.

Okay, unanimous.

Awesome.

Um, do you have his contact, Larry, or should I?

Yeah, I'll pass it on to you.

Okay.

Okay.

Um, Next item, discussion and consideration on clerk position. I understand it was posted and there were applicants.

Okay.

And was that— then you hired the one and she backed out, right?

Correct.

Okay.

So we probably want to repost.

Yeah, after talking with, with Hal and Melissa from the county, it would be wise to repost and reinterview since it's a whole new board.

Okay.

I think we need to move on this fast. Yeah.

All right.

How long do we need to have it open?

Isn't it a week?

A week to 2 weeks.

2 weeks.

So, so I have a question.

Have you guys already ratified all decisions made by the previous board that was non-compliant?

No, because they were non-compliant for 11 years.

What do you do on that? You just— I mean, you guys, that is something you probably do need to do, is approve.

I think before we ratify on everything, we need to consult with the lawyer, right?

Yeah, I suggested that the last—

so we're treating it sort of as not new, but trying to start, start a new— start a little fresh, um, as far as The way we do things, by the book. So, it's 2 weeks it needs posted. If we can get it posted today or tomorrow, tonight or tomorrow, and then interview and appoint and pick, interview and hire next month.

Yeah.

Which I guess is only 3 weeks from here.

You could actually advertise, if you're 24 hours, we could call a special meeting and hire.

Yeah.

Correct?

I mean, yeah, I wouldn't have to wait till the next.

No, we could— if we, if we get the interviews done and we notify within 24 hours that we are having that special meeting, we would be fine.

So the next meeting would be scheduled the 11th, 3 weeks from today.

That's probably not soon enough because you got to advertise. You got to advertise, right? Interview.

So But if we, I mean, if we interview and we find someone that we're all just like, that's, that's the person, you do have the ability, or the majority of the board could call that emergency meeting.

Yeah.

If we really just feel we need to move on it.

Which it is a, it is a must.

Right.

It's got to be done.

Larry, do you have that job, that job description from when you guys posted before?

Should be on the computer.

Okay.

That way we're not reinventing the wheel on that.

Okay. Can I push in here a little? Where where is needful move forward, and I can't speak for her. Would it be wise to bring Winnie back? That wasn't a real board that fired her in the first place.

We, we will go through the correct process and pick the best option.

I've been told that Wendy is willing to come and help us to get on track if we need her. And also Melissa Hughes, I was told she will help guide us.

So, yep.

I say just open it up to Wendy for temporary help and still do the interviews. And if she wants to apply, she can apply, but at least we're back on track. And I think, I think she would do a great job.

Are, um, are we still not getting bills out without her in place?

All the bills that I have received, I have signed, sent in. So, I just mailed off quite a few yesterday.

Okay.

Like I said, I went down to the county, dropped off. I found May's checks from all of our customers. So, if some of you wrote checks back in May, and you didn't notice that they were cashed, they should be getting cashed sometime this week. So, don't cancel those May checks.

And so, have we, have we been able to send— are we referring to customer bills?

No, as far as the water, customer bills, we're not able to read meters.

Still, when he was working on the logins and all that.

And then Deb ended up going back east, and there hasn't been anything Done on that since. Okay, I think definitely.

The last I heard, um, Dax said that he needed to order a battery. He did not get—

we've got all of them. Okay, we can remove all of the meters red.

We tried to get meters red to be able to see if there was a leak or a break somewhere, um, and the holdup Was not having a battery to be able to use the wand to read the meters to get them completed.

Okay, so do we believe— which, I mean, obviously there's an immediate need— is that something that we want to address, is reaching, reaching out to Wendy to get her in the interim and make sure we've got logins to everything and still go through the process? And hire, and hire the best candidate, whoever that may be.

Um, I, I worked with Wendy to try and do billing, and because some checks had been deposited in order to send bills out, we didn't have all the information to be able to know who had paid and who hadn't because that had not been Entered in. And as far as the passwords go, those are Wendy's personal passwords, so we would be setting up new access.

Okay.

For—

yeah, so I think it would be prudent if Wendy was willing to have her assist us in the interim and get moving on some of these things, because we are very in arrears with billing and all the accounting part of it as far as who has paid, who hasn't paid. The online system for automatic billing has not gone out. So I, I think if she was willing, having her work with a board member, not on her own, would be appropriate.

So can I make a comment here?

Yep.

Uh, with, with that being said, That's part of the issue and the state audit and the legal issue is if this is a Hannah Water cell phone, I can't have my information in it, right?

Okay.

Uh, pictures, personal information. Uh, this password has to be a password that's not tied to you personally, right? So anybody should be able to be given their information. Is Hannah Water on the Well, so, you know, I guess Wendy would be the only one who can answer that, right? Because I've heard different stories.

Are we paying that bill directly?

We are paying. It was our cell phone. The story goes, uh, Wendy went down, purchased the cell phone.

Okay.

And I won't use Wendy because I know people think I'm attacking her. Uh, our clerk went down, purchased the cell phone. Hannah Water reimbursed her for that cell phone.

Okay, right.

So that makes that cell phone Hannah Water's personal property.

The contract was the income, right?

But it's, it's a phone number, right?

But that's what needs to happen. You need to have a phone.

So we have to have that. We have to have it, and it has to be a password that everyone has access to, right? Okay.

So when I got the phone from, uh, Brent, When he was dismissed, I called Cricket because they— I, I was answering the phone calls for a while.

Okay.

Um, I called Cricket, had them switch the account over to Handelwater, and then I paid the $45 bill, and then Handelwater reimbursed.

So is it just like— is it just like a prepaid plan?

As far as I understand.

Okay, it's just a month-to-month.

Well, there is no contract.

So that's why I was able to. It's if you call Cricket and ask about that number now, it's under under hand and water.

Okay, great.

So that actually takes care of that big problem. So we just need it because we still don't have a phone.

Yeah.

So we still have people calling my phone.

Okay. So we still need to work out that whole.

Secondly, as far as our billing and stuff go, Polaris. So from what I gather, C K A P-O-L-A-R-I-S? Polaris?

That's different.

Polaris.

Polaris.

Okay, got it.

Polaris. It's the same system that pretty much all utilities use, from what I understand. We, when we pay for the system and the software, we also pay for support. So, I've got a number for Sarah, and Jenny said we're you first started, like you can call this person and they'll, they'll pretty much do everything for you your first shot so that you can— I mean, you just work with that person on, you know, over Teams or whatever, and they'll pretty much do all the billing and everything for you and make sure that you understand the software in and out. Show you how to do it all. Yeah, so, and that's, that's part of what we pay for quarterly. From what I understand though, I don't know firsthand, but from what I understand, that's what it is.

Okay.

Um, so to, um, discuss the matter at hand regarding, uh, why we kind of need to know if she's even interested in that, but if we were to have Wendy come back on a temporary basis, I would be more than willing to sit down and learn that system. Just make sure it's not just our clerk who knows how to do it, but I can get in and take care of it if I need to. I, I would make a motion that we bring back Wendy on a temporary basis, contingent upon interview and hiring of that position.

For—

they wouldn't be full-time, they'd be a contractor, correct?

It's still a contractor part-time position.

So until a contractor position is filled.

That has to be determined by So still posting.

According to my wife's legal counsel, she did seek legal counsel. She was misclassified as a 1099 employee. So just might check on that and make sure. Maybe her attorney's not telling the whole story.

Was that based on hours worked?

I'm not exactly sure.

Okay.

I just sent an email to probably a lot of you too.

So she was not a 1099 employee?

She was a 1099 employee, but according to an attorney, she was misclassified as a 1099 employee.

Contract labor is a 1099.

She has a whole bunch of back taxes that you guys have to pay.

She's only a 1099.

Don't put that on us.

Was that seconded, the motion? No, I'll second that motion.

Okay, give it to Deb.

We have a motion and a second to bring Wendy in the interim to help us get trained up on systems and procedures. We have a second. All in favor?

Aye. Aye.

Aye.

3. Yeah. Yeah. Aye.

Ray.

Okay.

I will reach out to her and see if she's interested. But we will still post the job and plan on doing interviews at the next month's meeting. And if she's interested in sticking around, she'll apply.

Okay.

Are you going to do the interviews at the meeting?

Probably before.

Yeah.

County and the state suggest that you do not do interviews in a fair format like this, right?

Just make sure we advertise it 24 hours in advance.

Do we? So, um, as far as advertising, I'm guessing, is it appropriate to post it on the public notices website that we're hiring for this position? So we'd have posted there. Do we have access to Indeed or anything like that?

I doubt it.

Okay. Now they tell us that the public website, of course, right, that we need to have it in— since we don't have a local newspaper, they've asked us to post it in 3 local sites.

Okay.

For us, we have 4.

Yeah.

And I could also, I could also have my, my wife I think that podcast, they could post it there too. So we got it digital as well, to multiple digital places, and then we're getting those 4 local sites.

Okay, there's still a help wanted sign at the Sagebrush. Okay, that has like all the requirements and stuff like that. I would just make it on like a can of water, um, just so it draws more attention.

Okay, I can do that. If you— I'll take a look at that and clean it up a little bit.

Okay, I will reach out to Wendy and then we'll get that posted.

Okay.

And should interviews before next meeting at 5? Well, do we want to bump the meeting back an hour?

I think it depends on how long— how many applications we have, because if we have 7 applications, an hour isn't going to be enough time to do quality interviews. Yeah, it might all— it might be wise to meet the day before— do interviews the day before the meeting, and then we can do a special meeting afterwards to discuss—

Have that person already in place for the board meeting.

Yeah, more of a presentation of who we've selected then.

Okay, so the 10th of August, 6 o'clock interviews.

Perfect.

6 o'clock.

I feel like this still applies to the matter. I'm just trying to hash it all out now. Larry, did you guys have like an interview form that you were using, like set questions, and then you're were rating their answers, or was it just kind of how it felt?

So I wanted the board to have the full input on it. I had a sheet that I was rating them 1 through 5.

Okay.

And at the end, but some of the board members had— they were just writing down notes. Some of them were taking, you know, a rating scale on how it went.

Okay.

I had none of that.

Awesome. Would you, would you mind just sending that, that group email we've got going? Just send that in so we can all have a copy of that.

Okay, I think we're settled there. Accounting on project funding for Hannah Water Services.

I don't know.

So, but any of that means Brent brought this up.

Hannah Water was approved for funding to build an office space, an office building. Brent said you know more about that, Larry, and his hope was that we could maybe talk about where that's at or what we're looking at, if you knew anything or what you knew about that.

So we're a year and a half behind on bids. So our engineering company is Horrocks Engineering. been trying to get, you know, 3, 4 legal bids on this project for, well, dang near a year and a half. And we've met down here at least 3, 4 times. No one shows up to the bids except for Dax, I, sometimes Ray, and Horrocks. Okay, so that's when the holdup— Just a month ago, we— Horrocks said, that they had a bidder come in. So we're talking a building about the size of this, right? Okay. So it's 60 by 40, kind of a barn frame, you know, a building that doesn't have to be metal. It could be a wood post building. Most, most of these buildings are going up for around $350,000 to, you know, $450,000. The bid that we got in from the Horrocks was $630,000, right? So from the state, a year and a half ago, we got a grant for $666,000.

Okay.

But Hanna Water has to put up the first $20,000.

Okay.

So we've got our first $20,000 basically paid. I think we're $200-something short of meeting that goal to Horrocks. And then every— all the work that's being done comes out of that grant money.

Okay.

All right. So that, that's where we're at. But the biggest issue is we have one bidder and he is way out of line as far as I'm concerned.

Do you know who that is?

I— they didn't share with me, uh, who the bidder was. They just— Horrocks told me the price and I said absolutely not. And he said, you have to pick him so that I can cancel the project.

I don't—

I don't have to come out and force every one of you guys to start paying $30, $40 extra on your water bill just to pay this, this price way out of line.

Yeah, I think that's interesting. They wouldn't tell us who the bidder was.

It was, it was in there. I think he was a gentleman out of the trouble area. So I could go back back and look through my records. I've had so many names floating back and forth.

Sure.

You know, anywhere from, like I said, barndominium, you guys should all be familiar with barndominiums, some of the best builders in the state, compared to just metal steel buildings that, you know, like Norton, some of those guys.

Right.

But this is like, I think is a I had a Procore somewhere in there.

Okay.

So the best way to get information on that would be to reach out to Chuck Richens at Horrock. He's the one who is the engineer who has been working with these companies, and to be able to get an understanding of how this process has worked and where we are and why we're where we are.

Okay, Chuck Richens.

And I can pass that information on to you.

Where is that location at?

Right behind the Hannah's store.

Right behind the Hannah's store?

Yeah, right behind. So all that property behind the Hannah's store is, uh, Hanwater that was purchased years and years ago.

Where do you keep your stuff now?

So the truck lives at my house, and we have the shittiest trailer on planet Earth. And it's there. And then we have a C-can that's really nice.

So you're set up with these scrap bins.

Yeah.

When you're talking about beds for a— like this bed you're talking about, you have to have— if There's one bid, but it don't matter what it is, you have to meet as a board. The chairperson can't just say, no, we're not going to do it. You have to meet as a board and you have to have a bid. What's it called?

Bid opening?

Yeah, it's called a bid. Well, Horix has to present it. Presenting for, you know, for whoever the bid is.

Right.

And they have to explain what their— how much it is.

Does it have to be a public hearing?

It's an open bid process.

So, so they have to— you as a board have to approve when you're using grant money.

Everything that we were doing on that building was approved by the board.

I think that's what Larry was saying, John, is the reason reason it's stalled out is because the board wasn't able to meet on those things and vote like they were supposed to.

So I mean, I agree with most of what I'm on here.

Yeah. So for, for basically a still structure with the office area, uh, $680,000 is just way out of line.

I hope we're paying for AC.

Oh yeah, we're gonna put some fans in the windows for us. I'm gonna put plugs by the windows.

So, nobody from the basin put in for it, just the one from—

I think the contractor was that dude out of Vernal. What's his—

Red Rock?

No, no, there's Red Hand.

There's—

I think that's who it was. I think that's who it was originally. And, there's a bunch of rules on state money, on how we accept that bid. Because, if we only have one bidder, and it's a state contract, then we probably have to accept it. And so, we've got to be really careful on how we— but, I don't know firsthand either.

Well, you can, you have to accept it, if you're going forward with the job. You can always delay the project, until building construction gets better, timing is better.

Okay.

It's like I was explaining to Horrocks, we already put up the Hanna water $20,000. And I did not want to come back to people, the water users of Hanna, and say, oh, by the way, now we need another $36,000 to $40,000 because our bid went up.

Right.

So that was going to be in the discussion, but we haven't had a board meeting since the last rate Yeah, I would just reach out to Chuck, and he'll be able to explain things and where we are with that.

Okay.

Anything else on the offices?

Anybody?

I'm good.

Okay, discussion and consideration on website update slash creation of a Facebook page.

So I added that on there just because unless there is a Facebook page that I just couldn't find, I figured that's probably a pretty effective tool to help with our communication piece. We can post it. Did you want to do something, Ray? I saw your hand go up, so I didn't want to cut you off. I figured Hannah Water having a Facebook page would probably make it easier for us to get postings out, get services out and just generally communicate. Who updates or who manages our website?

Wendy did.

She has access to it.

So that will be part of the hosting with Wendy, fixing that with Wendy.

Okay.

So if this isn't an earth-shattering motion, I just motion that we make a Hanna Water Facebook page to help There is a Facebook page out there. There is?

It's extremely difficult to get into.

Is it with the email? Panel Water and Sewer email?

I think so. Roger Roberts created the first one.

Okay.

And it was just a cut and paste.

And then it was just a website though, right?

That was a website.

Just a website. It wasn't a Facebook page.

I thought he was doing I do know we have a website. I've seen that. I couldn't find a Facebook. The website looks really professional, but I just couldn't find a Facebook page.

And I think that that was about the time that Roger left. Okay.

Okay.

Gotcha.

But I thought he was working on that at the same time.

Okay.

So Wendy would have access to maintain that possibly?

If it was created, yeah.

Okay.

I know it was out there. He was saying that he wanted to do it. Same timing.

Okay, fair enough.

There is a website for Hidden Water. I think you guys should utilize that. And there should be some way to put a tool on there for complaints.

There actually is. There is a Contact Us button, it doesn't have an email attached to it. So it just goes into the ether. And I think that's probably because it didn't get finished, like Larry was saying.

I don't know if that's something that can be finished, or do you use the Facebook page? The question I had was, what would be the best way for the public to report complaints so they're not going to DAC?

So they're not going I didn't know they had a fixed one.

You get on the agenda if it's something that needs discussed and solved.

Would that be the best way to do that?

Yeah, so get a hold of any of us to get on the agenda.

This is Misty Roberts. I'm guessing the website was created once electronic billing was available because the county So I'm guessing that's kind of the main, same time period, the main push.

Yeah.

So when— I guess they're really— I guess there's not really a need for a motion on this. It's just once we, once we work with Wendy, we'll find out what the ins and outs of the website are and get that all fixed.

I'd just be sure a Facebook page would have the email. Yeah, that is accessible by—

Do they cost anything?

No, those are free.

Just to clear things too, Dixie's website is still on the like public announcement.

For email.

For email.

Her landline.

Yeah. So if you have complaints, call Dixie.

Call that one. That's on the public notice website.

Yeah.

So at the very, very bottom, I believe it takes all that.

Yeah.

Sounds like we probably need to get that figured out. A couple other things, phones and stuff.

Wendy did say she's tried to change that several times.

For whatever reason, it just kept coming back.

They just like Dixie's information. It's attached to it.

Wendy said each time she would put a notice, she would have to update.

I—

we could probably reach out to the gentleman who manages it. I mean, he could probably help us get it fixed. That's good to know.

So, any issues with the Facebook page to help get information out?

Perfect.

Roadmap and next steps. Discussion on future presentation of water cell and lease records. Do— did we find that agreement with East Duchesne on the lease?

I am— it sounds like an agreement.

In the computer.

So, as soon as we can get the computer up and going, then just have to take some time to go through and try to find it. But it's a 5-year contract. We're in our 4th year right now. The way I, the way I understand it.

Okay.

Is that the only water sale or lease that we would need to be concerned about right now?

Well, probably. Right now, yes. As far as I know, there's no other leasing with our water.

Okay.

And just as a point of clarification, Daniel, you were the one who brought this up at the last meeting. Was the objective there just to be able to see the physical document and review it yourself, and you want the public to be able to do that as well? And then going forward, it would just be a point of discussion on the board, and you all would be able to just make sure it's on the agenda so you all know it's being discussed, correct?

Okay.

And that, like I said, that's a 4-year-old agreement so far.

Okay.

I looked up the, uh, the diversion points and the water rights, and it started in, I believe it was 2014, and they've been running ever since.

So, it's a 5-year commitment.

Okay.

Okay.

Before we move on, I thought we had 2 leases on that. Am I, am I mistaken on that? Or is it just the one? I thought there were 2. We leased off 2 portions of that Annie Mae Spring.

I know of the Duchesne County, and then Tri-County came in and they wanted to do a lease, but it didn't Wendy says there's a Utah Central Water Conservatory District. Okay, so there's a second one. But that— they trump, they trump us. You know, they're right next to our well up there, the Annie Mae Springs. They work right next to all of our springs and wells. So it's a partnership between the two.

Okay.

But I didn't know we were actually selling them water.

Are they Okay, so would we be seeing money coming in from that if we're leasing that money to—

From the submitted budgets I found, it's roughly $30,000, $34,000 a year.

Okay.

But is that just to Duchesne or is that—

That was just the bulk was the lease Oh, just leased water. On that financial I read.

On that line item, it was just leased water? It was just leased water revenue. Okay, I gotcha.

So, and I wonder, we'll need to look at it because I know that Johnson Water buys water from East Duchesne, and their rate went from $285 to $340 an acre-foot in the last year. So if our rate hasn't gone up over the last 12 years, We need to adjust. We need to look at that when, when it comes time.

Because you wouldn't even been on the board when that was renegotiated.

Okay. Well, the comment, the comment was made last week that we're a water district through the county, a special district. We're not here to make money.

Right? I can't disagree more I agree with that comment.

Because if we're not making money, how do we fix anything? I mean, I'm not saying that we're going to have millions of dollars.

You're not trying to profit, but you're at least trying to operate.

Yeah. So we have, we have to look at these leases. We have to look at these other avenues to make money as a water special district. Like I said, we've got 5 wells, not one of them work. If we can continue on just trying to rely on our monthly income from our water users, we'll never get those wells up and running.

Okay.

You know, so that's what I'm saying. You know, we're not looking at making millions, but we're looking at trying to make money to keep our system afloat. And I, I think the point of that comment probably was they don't want our water sold down the road.

They want the water to stay here. We understand the lease agreements and stuff like that, but—

There's a difference between leasing and selling.

Right, and I think Larry did make the comment in the county meeting that, or not last week's meeting, Larry talked about how we would never sell our water. We would lease it, but we would never give up control of our water, which I don't think—

I think a 5-year lease is probably too long. I would suggest that it goes to You know, a 2-year lease or a year-to-year lease. And if people don't want to be involved with a year-to-year lease, then that's on them, right? Yeah, I mean, for 5 years with what's happening with our water right now, I mean, you know, 4 years ago we had more water than we knew what to do with. Times are changing. That's why I would not go to a 5-year lease.

Yeah, and from an operational standpoint, our tanks only hold so much water. So we're diverting that water back into the river anyway. So if we can make a buck off it, let's do it.

Right.

I don't think you would hurt Dax's feelings if we had a million dollars in the account to get things fixed. Maybe a new trailer.

Uh, yeah, right now, uh, all of our water comes from the Anime Spring, and, uh, you know, We've been, we've really been trying to get the Giant's Well back up and running. It's, it's, we could turn it on right now. I don't know how long it would run for.

Aren't we currently using like 20 to 30% of the NMS screen? Or am I wrong?

No, you're probably about right.

Somewhere down there, right? We're like basically diverting 70% of the stuff down there.

Yeah, the Annie Mae Spring is flowing good, but keep in mind, yeah, you look at the stuff that's been happening in Beaver and Sevier County, and we're a landslide away from 3 days out of water. Because that's, if we're, if everybody's using water like normal, our tanks are empty in about 3 days.

So.

Okay. So, that backup well needs to be running. It needs to be fixed.

Backup well, yeah. We need to be up on board with that.

And then that happens.

Secondary.

Yep. And on a further note, we are Tabby's secondary.

So how many tanks are there?

There's 2.

You know the size?

I could go back through and find it. Had to do all the calculations for my certification.

Yeah, I can remember them.

Strapping tanks.

So, one's at the Rhodes Canal, one's up behind Max Fabrizio's.

Okay.

John Roberts. I forgot to give my name the last time I commented. I was told that the Giant's Well is pretty much operational. I mean, it wouldn't take much to get it going.

Yeah, that's what I said.

They received Okay from the state as far as the testing to use as a backup source in an emergency.

So that's one well that's ready to go if you need it.

I mean, it's not a button push.

Things need to be done.

Yeah, okay. We can turn it on and it— the way it's rigged up right now is we can turn it on and manually control the valves. Okay, so that means that it's not automated. It's not automated. Which means that we can turn it on, and I can sit there, and we can fill the lower tank. We don't have the pressure. Theoretically, we could put some water in the upper tank, but—

There's not enough pressure to make that happen.

Yeah, we're not gonna— we're not gonna go from Giant's Well to Rhodes Canal.

Okay.

I mean, theoretically, we do have enough pressure, but that'd put a lot of stress on the system, and we're backflowing uphill, so we don't really want to do that.

Okay.

We could still theoretically service our customers uphill, and that's how that well is designed. If we could get Stockmore up and running, which we're— I don't know how many thousands of dollars away from, but if we get Stockmore up and running, then we could definitely fill the Rhodes Canal tank with the Stockmore well at that pressure, theoretically, again.

So it sounds like kind of Spencer mentioned We need to do a tour as a board with Dax and figure out what money-wise we would need to make it happen.

Get a 5-year budget put together.

Get a 5-year plan.

At least.

Okay.

Can't make a motion on that because it's not on the agenda, but we can talk about it after the meeting's over.

Okay, I guess. Where I want to be end of year is compliant, having all our tax dollars in our pockets. Well, not exactly.

In Hannah Waters' pockets.

In Hannah Waters' pocket. Not having our tax dollars, but the board having our tax dollars.

The county commissioner, uh, who was the gentleman who sits here? sitting in the middle.

Miles.

Miles.

He did ask to have our board come present end of year, before end of year, where we're at from today and see what progress we make. So, I figured we would want to have some, probably just discuss some plans. So, Spencer says we want to be compliant. I think we've made a big move towards that today by motioning, voting to bring Dave Sanderson to help us. On the forward progress, I think this would warrant discussion. Can we set a date that we go with the action, go look at everything? When would work for everybody?

I'm gone until the 28th, and then the 29th I'll be taking the water samples in.

Okay.

How often do you do that?

Every month. And, we haven't done it, just because we haven't had accounting or anything, but, so, like, charge mileage and time to take the water samples in. And, uh, Tabby's willing to split the mileage with us if I take theirs too.

Okay.

So, the 29th— would the 20th be a good day for us to just follow you around, or—

Uh, no, no, it'd have to be the 30th, or, uh, let's see, let's look at a calendar. So why don't we do, uh, Friday the 31st?

Okay.

I'll write it in my book.

Does that work for you guys?

I'm out.

Oh, you won't be available that day? But you've seen it before?

Oh yeah, Larry's been around.

Okay. And Ray, you've probably seen them all before too?

Yeah. Okay.

Does that work for you, Spencer?

What time?

Um, I get back from work— I can be back from work as early as 4:30.

Would that work for you?

Excuse me, they need to get a side-by-side out of this building. There's a white hybrid.

So let's just say 5 o'clock. Okay, let's meet. Let's see if you want to start at the top. We can meet at Okay.

Gate there?

Yep.

Meet there at 4:30?

5 o'clock.

5 o'clock.

Deb, do you think you'll be in town for that, or are you still going to be out?

She probably won't know.

Yeah, her dad's in the ICU.

He's on hospice care now.

Yeah, he was moved just a few nights ago. If he's here, we'll be happy to have her.

She's probably seen him, hasn't she? She's probably been up around him, hasn't she?

Deb?

Um, I— if I'm back in town, I will be able to go. I was just looking to see how far out that is. I don't even know what today is.

Week and a half.

So I, I should be home for that. I should be home. So you're talking the 31st, like at 4 o'clock or 5 o'clock?

5 o'clock.

And where are we meeting?

Anime Spring. Anime.

Okay.

Yep, just let us know.

Okay.

I put it down, so I hopefully will be back. Hopefully this doesn't go that long.

Okay, anything else on that?

Anybody?

Okay, public comment. We have let you comment throughout the meeting. We will tighten up as we get trust built to save it for the end, but anybody got anything left?

I have one comment. Yes, somebody that wanted to come to the meeting tonight did not know where it was, so could you post the location when you post the agenda or whatever?

The address was posted on the— yeah, on the public meeting. It does require that put the address. So it was on there, and it's also on the paper postings I put in the Sage, the post office.

I wonder if maybe putting the building— like, you know, we're in a small town, so addresses are kind of larger.

What's the building?

Okay, we can do that.

And with every board I'm a part of, everyone's always mad because of the short notice. So, anytime you talk to people, let them know every board meeting is the same day of the month, every month. Because, at the planning and zoning, when they get mad that they didn't know this meeting existed, well, it's been this way for years. So, I don't feel very bad. I get it. But, we should make that more common knowledge than it is.

It is posted online.

We have had several special meetings lately as the public has gotten more involved with us, so it is a little bit understandable that, you know, since there have been multiple extra meetings in the last little bit.

Yeah.

But yes, I think letting it be known that we are this time every time except for special meetings that will be posted Okay.

Anything anybody wants on the agenda next month? Items for future consideration?

I think we all need to be on an insurance policy.

So we need to be sure we check with Wendy on that when you guys talk with her about that. I think I think Brent, Larry, and Ray are all on that. But I don't believe I ever got on that. And all of the new board members also need to, just for our own protection, since we are working with a public utility.

Okay, that's good to know.

Go ahead.

Yeah, that's the best way as far as learning on what future progress is, or put it on agenda.

Yeah.

Ground up line stream. I know the original line was run up there years ago, but then they decided not to.

Just, I don't know what the agenda would be or how far out or what for that project to extend there.

Okay.

And, and also those items at the bottom of the June 9th meeting, I don't think those have ever been followed up on. We might want those on our agenda to just see where we stand on those.

The action items or those key discussion topics?

Yeah, because I know there's some stuff like we have to get together a list of like our priorities for what we're going to spend our money on, or we're not going to be able to keep some of that money. Those, those things that all happened on the May 12 meeting that never got followed up on too. There also were some things from that that we need to be sure we're paying attention to.

Okay, so that'd be the 5-year plan, short-term and long-term projects.

Yeah, I think those are— I think those are items we could probably go over in a closed meeting just to make sure we have them, we're all on the same page on what we're going to talk about.

The United—

they were.

Yes.

Any others? Would you like to be on it next month for discussion of the blind stream?

I would like to follow up just with the ratifying.

So on the ratification, we did bring that up earlier, and Deb pointed out we would need to just talk with the lawyer first before we start ratifying anything, just to make sure we do it right.

It'll be an ongoing Yeah, yeah.

And then I have heard from Garn Nibley— was, uh, before all of everything happened, he was interested in helping by providing a newsletter, um, that would— I talked with Dax a little bit about it, um, some of the things that we have to notify the public of. So I had asked him to kind of Hold off on that, but we might put him on the agenda for next month, and he can present his idea for that if that is something that we would be interested in in having somebody help awareness.

Test results and stuff.

So that's our consumer confidence report that's due every year. So we have it.

Okay.

So that's got to be sent out. And then we also do public education about cross-control, or cross-connection control.

Okay.

Which I've seen on, I think it's Fruitland's website. On their main page, they've got a big graphic.

Yep.

And we do, I did, I just did one for Tabby too.

Get that— add that in there.

Okay.

All right.

Anybody have a motion to close?

I motion that we close this July 21st meeting.

Also, the board can stay.

I just need to talk about some— absolutely— mailings. Yeah, we have it on here.